Spain Invoice Generator (Factura)
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Invoicing in Spain: what your invoice needs
Spanish invoices follow the invoicing regulation (Real Decreto 1619/2012), which lists what a factura must show. If you are an autónomo or freelancer invoicing another business, there is one more thing to know: many professional invoices carry an IRPF withholding that the customer deducts and pays to the tax office on your behalf.
There is also a technology change on the way. Spain's Verifactu rules require invoicing software to meet anti-fraud standards, but the start dates were postponed to 2027.
Key facts for Spain
- Tax
- Impuesto sobre el Valor Añadido (IVA)
- Rates
- 21% standard; 10% and 4% reduced
- Other territories
- Canary Islands use IGIC, Ceuta and Melilla use IPSI, not IVA
- Simplified invoice
- Factura simplificada allowed up to €400 (up to €3,000 in some sectors)
- IRPF withholding
- Autónomos invoicing businesses for professional services usually withhold 15% (7% in the first three years of activity)
- When to issue
- By the 16th of the month after the supply, for invoices to businesses
- Records
- Keep for at least 4 years for tax (6 years under commercial law)
- Currency
- EUR (€)
What a Spain invoice should include
- The invoice number, and the series if you use one
- The invoice date, and the date of the operation if different
- Name or company name, address and NIF of both parties
- A description of the goods or services
- The taxable base (base imponible), the IVA rate and the IVA amount (cuota)
- The IRPF withholding, if it applies, and the total to pay
- If IVA is not charged: the legal reason, for example an exemption article or the reverse-charge wording
Practical tips
Do not forget the IRPF line
If you are an autónomo invoicing a Spanish company for professional work, show the IRPF withholding as a negative line, because the customer pays you the net amount. Missing it is a very common invoicing error for new freelancers.
Check the territory
If your customer or your work is in the Canary Islands, Ceuta or Melilla, IVA does not apply in the usual way. The tax there is IGIC or IPSI, with different rates.
Keep your numbering in series
Number invoices consecutively, and start a new series if you need one for corrections (facturas rectificativas). Do not reuse or skip numbers.
Common questions about invoicing in Spain
What is a factura simplificada?
A short invoice allowed for sales up to €400 including IVA (and up to €3,000 in certain retail and service sectors). It leaves out the customer's details, but has fewer legal uses for business customers.
Do I charge IRPF to every client?
No. The withholding applies mainly when you invoice a business or a professional for professional services. Invoices to consumers, or to customers outside Spain, normally carry no IRPF withholding.
Can I invoice in English?
Yes. The law allows other languages, though the tax office may ask for a translation. A bilingual invoice is a safe choice.
Do I need Verifactu now?
Not yet. The deadlines were postponed to 1 January 2027 for corporate-tax payers and 1 July 2027 for other businesses. Check with the Agencia Tributaria closer to the date, because the rules are still being finalised.
Related guides and tools
Official sources: Agencia Tributaria.
Last updated September 2026. This is general information, not tax or legal advice. Tax rules change, so check the official source or ask a local accountant before relying on it for an important invoice.
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