Netherlands Invoice Generator (Factuur)
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Invoicing in Netherlands: what your invoice needs
A Dutch factuur is straightforward once you know the required details, and the tax office publishes them clearly. The core is your BTW-id, your KVK number, a sequential invoice number, and the BTW rate and amount. The one deadline to remember is that you should send the invoice by the 15th day of the month after the month you delivered.
Small businesses can use the kleineondernemersregeling (KOR). If your turnover stays at or below €20,000 a year, you can charge no BTW, and you write that you use the scheme on your invoices.
Key facts for Netherlands
- Tax
- Omzetbelasting, known as BTW
- Rates
- 21% standard, 9% reduced, 0% for exports and some cross-border sales
- KOR scheme
- Turnover of €20,000 or less per calendar year; no BTW is charged, and you cannot deduct BTW on costs
- When to issue
- By the 15th day of the month after the delivery
- Default payment term
- 30 days for business-to-business invoices unless agreed otherwise
- Records
- Keep for 7 years
- Currency
- EUR (€)
What a Netherlands invoice should include
- Your full name and address, and the customer's
- Your BTW-id (not your BSN) and your KVK number
- The invoice date and a unique, sequential invoice number
- A clear description of the goods or services, with the date of delivery
- The amount excluding BTW, the BTW rate, the BTW amount and the total
- If BTW is not charged: the reason, for example "BTW verlegd" (reverse charge) or your KOR note
- For EU business customers: their BTW number as well
Practical tips
Use your BTW-id, not your BSN
Sole traders have a BTW-id (starting NL and ending B01) that is separate from their citizen service number (BSN). Only the BTW-id should appear on invoices.
Say when you use the KOR
If you take part in the kleineondernemersregeling, write on each invoice that no BTW is charged because of it. Customers who reclaim BTW need to understand why there is none.
Reverse charge for EU customers
For services to a business in another EU country, write "BTW verlegd" and show their BTW number. You charge no Dutch BTW, and the customer accounts for it in their own country.
Common questions about invoicing in Netherlands
What is the KOR?
The kleineondernemersregeling is an exemption for businesses with a turnover of up to €20,000 a year. You charge no BTW and file no BTW return, but you also cannot deduct BTW paid on costs. You have to apply to the tax office to use it.
Do I need to put my KVK number on the invoice?
Yes, if you are registered with the Kamer van Koophandel. Together with your BTW-id it is part of the standard set of business details.
What if I send the invoice late?
You are expected to issue it by the 15th of the following month. Your BTW is still due for the period of the supply, so a late invoice mostly causes problems for you and your customer's records.
Can I invoice in English?
Yes. Dutch business customers commonly accept English invoices. The legal details matter more than the language.
Related guides and tools
Official sources: Belastingdienst.
Last updated September 2026. This is general information, not tax or legal advice. Tax rules change, so check the official source or ask a local accountant before relying on it for an important invoice.
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